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Alaska Region Interim Data Management User Guide
  • Alaska Region Interim Data Management User Guide
  • Background
    • Why Data Managment?
    • The Big Picture: Integrating Data Management with Project Management
    • Definition of Project and Product (aka Data Resources)
  • Four Fundamental Activities of Data Management
    • Establish Roles and Responsibilities
    • Quality Management
    • Security and Preservation
    • Documentation
  • Alaska Data Management 101
    • Workflow
    • File Organization and Best Practices
      • Best Practices in Naming Conventions
      • Best Practices for Version Control
      • Changelog Best Practices
    • Alaska Regional Data Repository
    • Data Management Policy
  • Plan
    • Why Data Planning?
    • Data Management Plan Templates
      • Data Standards in brief
    • Project & Data Management Integration
    • Considerations for Projects with External Partners
  • ACQUIRE
    • Common Data Types
      • Open Formats
      • Best Practices in Tabular Data
      • Best Practices in Databases
      • Best Practices in Geospatial Data
      • Best Practices with Collections of Similar Types of Data
      • Best Practices with Source Data
    • Quality Management Procedures
      • Incorporating Data Standards
      • Using Unique Identifiers
  • MAINTAIN
    • Update Metadata
  • Access & Share
    • Open Data Requirements
      • Obtaining a Digital Object Identifier (DOI)
      • Obtaining a URL
      • Sharing without a URL
  • Long-term Storage Options
    • Using the Regional Data Repository
    • Public Accessible Repositories
  • Records Schedule & Disposition
  • Data Management Actions Quick Guide
  • Glossary
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Records Schedule & Disposition

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Last updated 2 years ago

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How long records must be maintained and when they must be archived or destroyed is based on Service policy. The Service’s provides detailed guidance on retention and disposal, which are based on the format, content, and importance of project records. The undergoes regular review and approval by the (NARA).

The disposition schedules that apply to your project and its products must be stated in your data management plan. This information is important to include to ensure compliance with Service policy and restrict limited permanent archive space in NARA to resources that truly need to be preserved.

Project records that need to be sent to or for permanent storage will be transferred by your project’s data custodian (most likely your data manager). Project records slated for disposal can be properly discarded from the RDR by your data manger at the appropriate time, if desired.

Your data manager or the Regional Records Manager Kyle Cahill () can assist you in determining the correct records schedule and disposition for your project records and data products.

Updated July 2022

Records Schedule and Disposition Manual
Records Schedule and Disposition
National Archives and Records Administration
Federal Records Centers
NARA
kyle_cahill@fws.gov